§ 1 Name
The name of the Society is THE ANGLO-SWEDISH SOCIETY GOTHENBURG (hereinafter referred to as “the Society”)
§ 2 Object
The object of the Society is to promote and further good relations and understanding between English- and Swedish-speaking people.
§ 3 Membership
3.1 Membership is open to all who agree to support the Society’s object as expressed in §2.
3.2 The Society shall keep a register of members and enter in it the names and addresses of all persons who become members.
3.3 A member shall cease to be a member of the Society on giving written notice of resignation of the membership, or if he or she fails to pay the annual subscription.
§ 4 Subscriptions
The annual subscription of the Society shall be fixed by the Society at its Annual General Meeting every year.
§ 5 Officers
5.1 The officers of the Society shall be the Honorary Chairman, the Honorary Secretary, the Honorary Treasurer. All officers must be members of the Society.
5.2 The Treasurer and the Chairman each have the right to sign agreements on behalf of the Society. When such signature is of major importance to the Society it shall be based on a committee decision.
5.3 The Society’s accounts for the current year shall be audited for approval by the Honorary Auditor.
5.4 Any casual vacancy amongst the Society’s officers arising between Annual General Meetings shall be filled by the Committee
§ 6 Committee
6.1 The Committee of the Society shall consist of its three officers and 5-7 additional members of the Society elected to serve on the Committee at its Annual General Meeting.
6.2 Any member of the Committee may retire by giving notice to the Committee, and all shall retire at the end of each Annual General Meeting, but shall be eligible for re-election at that meeting.
6.3 Any casual vacancy on the Committee arising between Annual General Meetings shall be filled by the Committee. The Committee shall also have the power to co-opt additional members to serve on the Committee in cases where the Committee considers that special expertise is desirable
6.4 The Committee shall manage all the affairs of the Society, and shall have the power to do everything necessary for that purpose.
6.5 Committee meetings shall be held not less than four times a year. The Honorary Secretary shall give members of the Committee not less than seven days’ notice of every meeting. Five members of the Committee shall constitute a quorum. Decisions at meetings of the Committee shall be taken by simple majority. In the event of equality of voting, the Honorary Chairman (or acting chairman at that meeting) shall have a casting vote.
§ 7 Annual General Meeting
7.1 The Annual General Meeting of the Society shall be held not later than 31 March every year, for the conduct of the following:
- To receive a report from the committee of the activities of the Society during the preceding year
- To receive and consider the accounts of the Society for the preceding year as presented by the Treasurer, and the Honorary Auditor’s report on the accounts
- To grant a discharge to the officers and members of the Committee in respect of the preceding year
- To elect officers and other members of the Committee for the current year
- To elect an auditor for the current year
- To appoint a nomination group in charge of suggesting candidates for election at next year’s AGM
- To fix the annual subscription for the current year
- To consider propositions from the committee
- To consider propositions from members that have been presented to the committee no later than 4 weeks before the AGM.
7.2 All voting at an Annual General Meeting shall be on the show of hands, unless at least five members present demand a ballot. All elections made and resolutions carried shall be determined by a simple majority of votes. In the event of equality of voting, the Honorary Chairman (or acting chairman at that meeting) shall have a casting vote.
7.3 Changes of these statutes must be supported by at least 2/3 of members present and entitled to vote.
7.4 Only one vote per paid subscription shall be counted.
7.5 The date of the AGM shall be published by 1 January. Notice of the AGM shall be sent to members not later than three weeks before the proposed date and shall include a provisional agenda including all items that require decisions from the AGM.
§ 8 Extraordinary General Meetings
8.1 An Extraordinary General Meeting of the Society may be convened at any time upon either a resolution of the Committee or a requisition setting out the resolution or resolutions to be proposed at such Meeting. A resolution must be signed by at least twenty members or one-tenth of the members of the Society for the time being, whichever is the lesser, and served on the Honorary Secretary either personally or by registered post. If the Honorary Secretary fails to give notice of an Extraordinary General Meeting pursuant to the requisition within fourteen days of service, those requisitioning the Extraordinary General Meeting, or any one or more of them on behalf of the others, may give notice of the meeting
8.2 Business to be conducted at an Extraordinary General Meeting of the Society may consist of any one or more of the following:
- The removal from office of all or any of the officers and other members of the Committee of the Society and the filling of vacancies caused by such removal
- The modification or alteration of these Statutes
- The dissolution of the Society
8.3 Any resolution presented at an Extraordinary General Meeting of the Society shall require a majority representing at least two-thirds of those members attending an Extraordinary General Meeting duly called under the terms of § 8.1 and entitled to vote.
§ 9 Dissolution
9.1 Notice of a resolution calling for the dissolution of the Society shall be given as provided for in § 8.1 of these Statutes. Any such resolution shall require a majority as provided for in § 8.3 of these Statutes at two consecutive General Meetings of the Society, at least one of which shall be an Extraordinary General Meeting duly called under the terms of § 8.1, and the second of which shall be held within two calendar months of the first.
9.2 Dissolution of the Society shall take effect from the date of which such resolution is passed, and the Committee shall be responsible for the winding up of the assets and liabilities of the Society.
9.3 In the event of the dissolution of the Society, any property remaining after the discharge of all debts and liabilities of the Society shall be distributed to such other institution or institutions having the same or similar objects as the Society as the Committee may decide.